Why and How to Use Board Meeting Minutes?


The minutes of a meeting are the official record of what decisions were made, who was in attendance, and all the consequential events that occurred during the board meeting.

The Usage of Board Meeting Minutes

Video recording is important during working with board meeting minutes, if necessary for further viewing. Video recording can happen automatically if the moderator sets it in the settings, but we do not recommend doing so. Not every conference, and not always, should be fully recorded. In addition, we believe that the inclusion of the video should be agreed upon with the participants.

That is why during board meeting minutes we recommend not to expose too much personal information, not to show the screen completely, showing open accounts, bookmarks, personal files. Also, try to take reporting photos/screenshots so that your personal ID (conference code) is not visible. It is advisable to use this program exclusively for training or discussion of work issues.

But board platforms are currently actively working to improve the privacy of the platform, so do not forget to update the program with each request. Its functionality improves with each update. Don’t worry, your scheduled conferences will not be affected in any way by the update.

If you are the organizer of the board meeting minutes, but have received an invitation and plan to join, you will need a “Login” button. You will then need to enter the conference ID. This is a numeric code sent to you by the organizer. It is contained in the link or highlighted separately. Then there may be a request for a password if the organizer has set it.

The Duration of Board Meeting Minutes

Choosing the duration is very important in using board meeting minutes. You can count on 45 minutes of free uninterrupted connection. After 40-45 minutes, the connection will be lost but can be reconnected by reconnecting (using the same ID and password if this is a scheduled conference). The conference will have to be restarted and referral invitations sent to participants only when the conference starts without planning. This is a condition of free use of the platform. A longer uptime will be available after a fee. Tariffs, if necessary, can also be found on the official website.

A reminder to the manager on how to effectively use the board meeting minutes:

  1. Determine the purpose of the meeting.
  2. Find out what the meeting participants want.
  3. Appreciate the skills and knowledge of the staff.
  4. Enjoy your staff!

It is also necessary that those who are involved in the drafting and implementation of board meetings on freedom of assembly pay due attention to the relationship between the rights and freedoms set out in international and regional instruments. Imposing restrictions on freedom of peaceful assembly also potentially infringes on the rights to freedom of association, freedom of expression, and freedom of thought, conscience, and religion. If problems arise in relation to these rights, the substantive issues should be considered from the point of view of the protection of the right most directly related to the facts (lex specialist), and other rights should be considered as complementary. It is important to emphasize the view of the European Court of Human Rights that the ECHR should be viewed as a whole and that the application of any individual article must be in accordance with the general spirit of the company.

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